Microsoft Office SharePoint portal can reduce the ‘chaos’ associated with the storing and retrieval of documents, emails, messaging, web pages and more.  By providing a central storage repository the content can be better organised and searched on.  This facilitates the ability to reuse much of this content and can reduce the amount of employees spend looking for content.

Microsoft SharePoint Portal provides:

Document Management

• By centralising document repositories in an integrated environment businesses can provide a consistent method for employees navigate and search for content.  This content can easily be categorised straight from Microsoft Office allowing new meta-data to be added and then searched upon.

Security

• Having this content in a structured and easily searchable state does not need to mean security is reduced.  Document Management fully supports integrated rights management so that no matter where the document goes the security goes with it.

Workflow

• By allocating workflow to content the typically onerous task of collaboration becomes much easier.  Alerts and task information will prompt employees when they need to do their part of the task.

Records Management

• With increasing compliance regulations it is vital that businesses have facilities to retain business documents.  Microsoft Office SharePoint portal provides legislative confidence in ensuring that records and documents are properly retained and secured.

Web Content Management

• Ensuring web sites are kept current and up to date is a daunting process.  The employees that understand how to do it are very rarely those with the content or the time.  Microsoft Office SharePoint Portal allows business groups to author and publish Web content in a timely manner with easy-to-use authoring tools and integrated workflows with minimal IT involvement.  This does not mean that every page needs to look different,  with template master pages and page layouts provided by IT the content managers need only look after the content.